The International Brotherhood of Real Bearded Santas (IBRBS) is committed to respecting privacy. This privacy policy governs our collection and use of personal and business information collected from members and visitors to our website, through our email and regular mail correspondence, telephone calls, and faxes, and reflects our policies toward privacy in respect to all other means of gathering and disseminating data.

Our privacy policy is accessible through the IBRBS website at all times. Our policy is to use any and all data collected by any means, whether through the internet, email, our online database and/or any interactive forms or surveys only for such uses that are important to our organization and in furtherance of our mission, in light of the professional standards required and expected from nonprofit organizations.

IBRBS reserves the right to change this policy whenever deemed necessary without prior notification. Should changes be made, they will be posted on this Privacy Policy page with the date of revision.

Information posted about our members on the public website consists only of chapter name, city and when requested, a contact email. We do, however, maintain internal lists of members and contacts. Because your physical mail and e-mail addresses are confidential, we never share either type of list with outside parties, and only key IBRBS personnel and certain technical contractors are allowed access to the areas of the computer systems in which we store our lists. Lists are accessed only for the purpose of upgrading our computer systems or distributing IBRBS newsletters, publicity campaigns, alerts, correspondence, event notifications, or other professional communications that help us accomplish our mission as a nonprofit service organization.

The IBRBS website collects information about each visitor to our website in these ways:

  1. Through your IP address
  2. Through cookies
  3. Through online forms for posting events, and response requested items
  4. Through any correspondence you send us via mail to our online posted mailing address, our online listed emails, and through other forms not associated with the database

Detail about these methods of information collection follows:

  • IP Addresses: Your IP address does not reveal any personal information about you or your activities. Our web server host logs all IP addresses of all visitors to automate information collection concerning web traffic, usage, length of time visitors stayed, new visitors, entry and exit points, and the like. It is also used as statistical information for reporting and to find ways to improve web usability.
  • Cookies: Our website uses cookies to gather information about traffic and to enhance your visit to our site. A cookie is: “A message given to a Web browser by a Web server. The browser stores the message in a text file. The message is then sent back to the server each time the browser requests a page from the server.” Cookies are used to customize web pages to provide the user with preferences. They can be deactivated in your browser if you wish by configuring your browser’s preferences not to accept them. No information gathered by any cookies we have on our site is used to disseminate information about your personal use of the Internet, nor is it ever used for any marketing or advertising purposes.
  • Online Forms: Online forms are generated by our database to gather information about you when you register as a member, post to our private Facebook Group, and when you sign up for an event or training. None of this information is shared with 3rd parties, except that which is intended to be shown on results pages as delineated on the form. If you post information that is available on the web, and wish to have it removed or corrected, please contact us, and we will comply with your request as soon as possible.
  • Correspondence: None of your contact information or any of your correspondence that you send via regular mail, online through forms, through email, or any other means is ever sold to third parties under any circumstances, and is used only to conduct our daily business in accomplishing our mission under our policies as a nonprofit entity.
  • IBRBS Sharing Practices: None of the information we collect is shared with any 3rd-party except as aggregated statistics for organizational performance reporting purposes, capturing and defining web traffic patterns, and website improvement. Information of this kind is never used to track or monitor individual users. Our purpose is to improve the content and usability of our website, programs, products, and services. Our online database is protected by security put in place to safeguard data integrity and to prevent unauthorized access and/or use of its systems. These security measures have been designed to provide the user with reasonable protection of private information entrusted to our possession.
  • Opt In/Opt Out of IBRBS eNews: As a member you will automatically receive all eNews and information from us. If you just wish to receive our quarterly newsletters, you can sign up by clicking the eNews Signup link on the home page of the website. Once you are part of our contact/distribution lists, you can opt out any time you like by contacting IBRBS by email: Member Services.
  • Links to Other Websites: IBRBS website links to other websites. Although we work hard to make sure we are linking to appropriate sites, and take full responsibility for the content of our site and our own privacy policy, we are not responsible for the privacy practices or the content of sites to which we link.
  • Online Surveys: Occasionally we may ask you to participate in online surveys in the interest of accomplishing our mission. Such surveys are always on a volunteer basis, and it is not necessary for you to fill it out. Should you decide to fill a survey out, the types of information that are collected may include demographics such as zip codes, age group, services received or provided, etc. However, none of this information will be collected on any one individual or that can be used to identify any one individual. Survey information is used in the aggregate to improve our organizational and online services.
  • Corrections to Personal Information: If your personal information needs to be updated, please contact IBRBS by email: Membership Services.
  • Online Purchases: IBRBS may provide you with links to affiliate sites to allow you to purchase items related to Santa needs and activities. Any transaction conducted as a result of those links is not conducted on our site, but is conducted on the site of the seller or the company managing the transaction through their online ecommerce functions. Therefore, IBRBS does not either see or collect any personal information about you, your transaction, and/or your credit card. All transactions and transaction details are between the purchaser and the company. Buyers will hold IBRBS harmless for any disputes between the buyer and the seller. Should IBRBS offer products and services for online purchase directly on IBRBS’s website in the future, IBRBS will update this policy as necessary.
  • Contacting Us: If you believe that your personal and/or private information is being used for a purpose other than its intended purpose, or if you have any questions about our Privacy Policy or the practices of our site, contact IBRBS and we will address it as soon as possible. Remember we are all volunteers and do have personal lives outside of IBRBS. Contact IBRBS at: Membership Services.